Zoom Legislative Meetings
Now that we are pretty much settled into remote operations as an institution, it's imperative to share guidelines on how our Legislative Meetings will be administered. A link to each meeting, as well as registration information will be posted on the Council's website by the second business day before the meeting. Here are the guidelines:
Only members/officers and key support staff will be permitted to actively participate in the meeting. All other attendees will be audience members and may watch the proceedings live.
The Chairman will convene the meeting and the Secretary will guide the technical aspects of the platform.
Members/Officers will be asked to mute themselves throughout the event.
Once recognized, Members/Officers will unmute themselves and will be requested to re-mute thereafter.
To be recognized to speak, Members should use the electronic hand raising feature of Zoom. The Secretary will alert the Members of the request and will lower a Member’s hand once recognized.
Upon request, a member will be recognized to speak for three (3) minutes on the first round and two (2) minutes on the second round. A timer, which is visible to members, will record time. A chime will be activated to alert the end of the round.
A roll call vote will be taken for each measure unless so directed by the Chairman.
Members/Officers must use the audio and video feature of the platform.
Regular breaks will be scheduled throughout the meeting.
All non-members/non-officers will be audience members. Audience members can see and hear the meeting only.
An instruction memo for joining the meeting will be published on the Council's website.
For internet security reasons, all staff and public will be required to register (by entering an email address and name) before they can join the meeting.
The meeting will be locked after a quorum is determined. If unable to join early, please view the meeting via on of the alternative avenues listed below.
The meeting will be available via the following additional avenues: live streamed on the Council’s Facebook page; live streamed on the OCTFME’s website, and live broadcasted via the District Council Channel (Channel 13).
The Council’s website and various Council social media outlets will be updated with instructions for the public to join the meeting.
A recording of the meeting will be posted on the Council website once available (about 24 hours after).