oficina del secretario

End of Fiscal Year Spending Deadlines

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Standard Spending Deadlines

• July 30, 2027 - Furniture and equipment requests must be submitted by close of business on Friday, July 30, 2027, to avoid delivery delays.

• August 6, 2027 - Reprogramming requests needed to cover planned expenditures are due by Friday, August 6, 2027. This is also the deadline for request that may require legal review.

• August 13, 2027 – All procurement requests for goods, supplies and services are due to the Office of the Secretary by close of business on Friday, August 13, 2027.

 

Requests that may require legal review

Some requests raise novel legal or contracting questions and must be reviewed by the Office of the Secretary and/or the Office of General Counsel before approval. Because these reviews take additional time, any such request must be submitted no later than Friday, August 6, 2027. This includes requests that are unusual in structure, involve a new vendor arrangement, involve customized materials, go beyond the standard office supplies or equipment request, are legislative mailers, fall in the “Maybe” column on the NPS Purchase Cheat Sheet, or may otherwise require legal review. 

 

What happens if a request is denied 

If a request is denied after legal review, you will be informed of the denial and whether the funds associated with that request may be used for a different purchase in the fiscal year. Any office wishing to use funds tied to a denied request for a new purchase must submit a new request through the standard process, subject to the deadlines above.

 

Receipt deadline and capacity

To ensure receipt of goods and services and timely vendor payment before the end of the fiscal year, these deadlines will be strictly enforced. Goods, services, supplies, and equipment requested but not received prior to September 30, 2027, will be charged to your FY 2028 budget.

 

After the submission deadline has passed, our procurement team works through closeout for every office at the same time and does not have the capacity to take in and process new requests, regardless of whether funds are available or goods could still be received before September 30th.

 

Other reminders

Although the Council has a government issued purchase card, the p-card is not the automatic fallback if you miss the purchase order deadline, because p-card use is very limited. The Secretary is the central procurement and contracting authority for the Council. No Council employee or Councilmember may enter into a contract or authorize payment for goods or services received without a valid written contract initiated by the Office of the Secretary. Any vendor who enters a contract without a valid purchase order or p-card authorization will not be paid. You must submit a requisition in advance of any procurement. If you are planning to engage any vendor that may be new to the District government, please contact Dawn Evans as soon as possible to begin the vendor approval process.